Job Purpose
The Human Resources Officer (HRO) will be primarily responsible for accurate and compliant payroll management, while supporting broader HR functions including employee relations and labor law compliance. The role requires a detail-oriented professional with strong payroll expertise, ensuring all employees are paid correctly and statutory obligations are met without exception.
Key Responsibilities
1. Payroll Administration (Core Function)
- Manage end-to-end payroll processing, ensuring 100% accuracy and timeliness.
- Calculate salaries, overtime, deductions, bonuses, and statutory contributions.
- Ensure full compliance with tax regulations, pension schemes, and statutory bodies.
- Reconcile payroll reports and resolve discrepancies promptly.
- Maintain and update payroll systems, ensuring data integrity and confidentiality.
- Prepare payroll reports for management and audits.
2. Statutory Compliance
- Ensure timely remittance of PAYE, social security, and other statutory deductions.
- Keep up to date with changes in labor laws and tax regulations.
- Support internal and external audits related to payroll and HR compliance.
3. Employee Relations & HR Support
- Handle disciplinary processes, grievances, and employee queries (especially payroll-related).
- Provide guidance to staff on payslips, deductions, and benefits.
- Ensure HR policies and procedures are consistently applied.
4. Industrial Relations
- Support engagement with labor authorities and trade unions where necessary.
- Assist in resolving labor disputes and ensuring compliance with labor regulations.
5. Vendor & Records Management
- Manage third-party payroll providers or HR vendors where applicable.
- Maintain accurate employee records and payroll documentation.
- Draft employment contracts and HR-related correspondence.
Requirements
Education & Experience
- Bachelor’s degree in human resources, Finance, Accounting, or related field.
- Minimum 3–5 years’ experience in payroll administration (mandatory).
- Proven track record of handling full-cycle payroll independently.
Technical Skills
- Strong understanding of payroll systems and HRIS.
- In-depth knowledge of statutory deductions, tax calculations, and compliance requirements.
- Advanced proficiency in Excel and payroll reporting.
Knowledge & Competencies
- Strong knowledge of labor laws and employment regulations.
- High attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication skills.
Core Attributes
- High level of integrity and confidentiality.
- Reliable, organized, and deadline-driven.
- Ability to work under pressure and manage sensitive information professionally.
