Fuel Controller 10 applications

Job title: Fuel Controller

Department: Supply Chain

Location: Head Office, Nairobi, Transport Dept

Reports to: Fleet Compliance Manager

Job Purpose

To issue fuel according to Standard Operating Procedures (SOPs) and security protocols while supporting the traffic office with accurate on-site vehicle tracking. The Fuel Controller is responsible for managing fuel losses to standard levels and maintaining station safety through ESG compliance.

Key Responsibilities

• Fuel Issuance & Monitoring: Issue fuel to vehicles according to SOPs, ensuring accurate mileage capture and liter recordings.
• Inventory Management: Receive fuel from vendors through established SOPs, carry out daily fuel dipping, and order fuel to ensure no stock-outs.
• Yard Operations: Conduct regular yard walks to ensure all vehicles are recorded in the traffic office.
• Compliance & Safety: Maintain station safety through ESG standards, ensuring minimum spillage and high fuel quality.
• Performance Tracking: Ensure truck fuel KPIs are tracked, achieved, and reported accurately.
• Administration: Manage all documentation related to fuel inventory audits and re-fueling records.

Required Competencies and Experiences

• Education: Bachelor’s degree level (Essential).
• Experience: Proven experience in administration within a logistics or transport environment (Essential).
• Professional Qualification: Certification by the National Association of Fleet Administrators (NAFA) is preferred.
• Technical Knowledge: Deep understanding of the Traffic Act and its specific application to fleet management.
• Financial Literacy: Competency in finance and accounting literacy related to inventory and fuel tracking.
• Software Proficiency: Strong computer and software skills for data administration.

• Customer Care: Exceptional skills in both Business-to-Business (B2B) and public-facing customer care environments.
• Language Proficiency: Excellent communication skills in both English and Swahili.
• Admin and Reporting: Strong competency in Administration & Reporting to support timely decision-making.

Core Competencies

• Operational Excellence: Proven ability to meet KPIs such as zero stock-outs, accurate fuel inventory audits, and 100% ESG compliance.
• People Management: Ability to supervise staff and coordinate effectively with drivers and the traffic office.
• Reporting: Strong competency in Administration & Reporting to support timely decision-making regarding fuel usage.

Personal Attributes

• Integrity and Confidentiality: High level of professional ethics.
• Problem-Solving: Ability to handle logistical challenges and implement creative/innovative solutions to manage fuel losses.
• Relationship Building: Strong interpersonal skills to work collaboratively within the wider Supply Chain department.
• Team Player: A collaborative approach to ensuring departmental goals are met.

Working Conditions

• Hours: 42 hours per week on average, following an 8-week cycle (4 weeks of 48 hours and 4 weeks of 36 hours).
• Shift Pattern: 4 x 12-hour Days/Nights working followed by 4 x 12-hour Days/Nights rest.
• Holiday Work: Bank holidays are considered normal working days and are compensated within the salary.
• Location: Based at the Transport Department.

Priority Activator Consulting is committed to a policy of non-discrimination. We ensure that all qualified applicants receive consideration for employment without regard to race, religion, gender, age, disability, or any other protected status.

All applicant data is collected solely for recruitment purposes and is processed in strict accordance with the Data Protection Act 2019 of Kenya.

Privacy Note: Submitting this form does not automatically collect personal identifiers such as your name or email address unless you explicitly provide them within the application fields.

Our client, a leading retail chain dedicated to providing quality products at affordable prices, is seeking a highly organized and efficient Fuel Controller to join their Supply Chain team. This role is critical in ensuring business continuity through effective fuel management and operational safety.